CACI International Document Management Analyst in Birmingham, Alabama
What You’ll Get to Do:
Provide technical expertise in docketing and be independently responsible for maintaining the automated records for civil or criminal cases, or both.
Work requires specialized knowledge of litigation processes, court proceedings, as well as legal documents, terminology, and procedures.
Serve as a source of procedural, systemic, and substantive information on all aspects of docketing.
Recommend revisions of office procedures to improve the docketing function, to expedite case processing, and to provide information in an optimally precise and accurate manner.
Review reports to identify recurring errors.
Train new employees in the operation and use of the case tracking system.
Advise other docketing personnel on appropriate codes for unprecedented cases.
Explain the operation of the system and the importance of timely information to both new AUSAs and support staff.
Extract requested statistical data on a regularly scheduled or ad hoc basis. Utilizes advanced automation, statistical, and report-writing techniques to produce valid and reliable data and data analyses based on specific needs of the requester.
Maintain and extract data from automated docket databases.
Regularly input new information to the database and recommend improved office procedures to enhance the efficiency of the docket function.
Develop and maintain automated records for the criminal or civil case workload, or both, from initial referral to final disposition to include case file closure.
Receive and review incoming case files and electronic case file (ECF) notices.
Analyze content to determine the nature of the government’s interest and cause of action.
Select the appropriate computer codes.
When incoming material cannot be docketed on the day of receipt, determine if the case file can be held, or if the information must be duplicated for later docketing.
Update the database to record status changes in all items docketed.
Recognize data elements that are missing, and provide missing data as necessary.
Provide missing information frequently requires technical research in files or legal reference material.
Determine incoming cases or legal actions requiring special handling, e.g., civil cause of action, criminal program category, or civil disposition, and makes the appropriate referral prior to coding and data entry.
Accept service of legal documents from opposing counsel or representatives, enters pertinent information into the database, and routes to appropriate district employee.
Note any defects in complaints that have been served, e.g., improper service made on the United States, improperly filed administrative claims, or expired statute of limitation.
Work with attorneys to verify case information.
Perform necessary research to correct and update the database. Assist in “troubleshooting” systemic problems, recommending possible solutions.
Review recurring reports (e.g., weekly report of new claims, matters, and cases; and caseload information for each AUSA), and any special statistical reports to respond to inquiries.
Short deadlines are frequently associate d with the queries, requiring that the docket technician be thoroughly familiar with automated retrieval techniques and interpretation of codes.
Make required corrections requested by authorized USAO employees.
Request new or modified reports and internal processing procedures to meet perceived changes in the information needs of the office, or to improve docket efficiency and effectiveness.
Discuss changes with the supervisor.
Based on knowledge of legal process involved, and after review of the database, determines when a case may be closed out of the system.
Review case files to ensure that all information in the automated system is accurate, and completes the file as necessary.
Provide a variety of clerical and administrative support by receiving telephone calls on case status from client agencies, the courts, employees within the office, city, county, and state law offices, private attorneys and individuals. Information is retrieved either from the automated database using query routines or from hard copy reports. Exercise tact, discretion, and judgment in determining what information may properly be released.
Produce a variety of written documents and materials utilizing a wide range of office automation applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications, and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Work products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations.
Ensures proper format, spelling, punctuation, capitalization, and grammar.
Performs other related duties as assigned.
You’ll Bring These Qualifications:
One year of experience on major litigation support projects or undergraduate degree. Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology.
Demonstrated ability to work independently in a team environment.
Must have excellent writing skills and oral communication capabilities.
Hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Concordance, Summation, Trial Director, etc.
Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems.
What We Can Offer You:
We’ve been named a Best Place to Work by the Washington Post.
Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
We offer competitive benefits and learning and development opportunities.
We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
This position description is not an active opening but is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
CACI employs a diverse range of talent to create an environment that fuels innovation and fosters continuous improvement and success. At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is proud to provide dynamic careers for employees worldwide. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.