CACI International Legal Office Receptionist - Buffalo, NY in Buffalo, New York
Legal Office Receptionist - Buffalo, NY
Job Category: Service Contract Act
Time Type: Full time
Minimum Clearance Required to Start: DOJ MBI
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
Receptionist/Clerk supporting the United States Attorney’s Office (“USAO”).
What You’ll Get to Do:
Providing a variety of administrative support services including trips to the courthouse, binding office documents, & looking up addresses for outgoing mail. The work requires a specialized knowledge of the processes, procedures, and practices of administrative activities in conjunction with the knowledge of clerical and administrative office skills with an ability to apply these skills to increase the effectiveness of assignments.
More About the Role:
Receives visitors and responds to telephone callers.
Determines which calls and visitors should be referred to office staff, and the urgency of said calls and visitors.
Processes visitors according to current visitor management protocols.
Retrieves and distributes voicemail messages left on the main office number voicemail.
Uses discretion when dealing with staff members & the public.
Respond to inquiries, providing general information regarding office programs.
Advise caller or visitor to contact the appropriate Federal, State or local agency concerning matters outside the USAO’s purview and furnishes the needed address or telephone number when available.
Receive, review, and distribute incoming mail, including service of process.
Check mail and annotates accordingly (i.e. date stamp, attorney assigned, case number, etc.).
Ensures mail received from other agencies is appropriately screened and distributed.
Immediately notifies the appropriate staff member when material is received via special shipment (Federal Express, UPS, etc.) or facsimile transmission and places in the appropriate internal mailbox.
Processes outgoing mail as required.
Receive deliveries and routes to the appropriate person.
Inspect incoming shipments to verify contents and quality.
Open files in CaseView.
Assemble new case files.
Purges case files per office policy.
Assist with the administration of the USA-5 program.
You’ll Bring These Qualifications:
Proficient in Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook).
Ability to use, understand, and maintain directories, office personnel lists, and other guides and references to provide a variety of information on the office and to refer questions to other offices.
Skill in meeting and interacting with people in a professional, courteous, and tactful manner.
Skill in operating a multi-line telephone with voicemail system.
Skill in operating a computer terminal & personal computer.
Skill in operating automated document processing equipment such as photocopiers, printers, fax machines, scanners, binding machines, and label makers.
High school diploma or GED required with at least 2 years experience in reception and clerical support.
Must be eligible for a U.S. security clearance.
These Qualifications Would be Nice to Have:
- Experience in the legal field or law office valued.
What We Can Offer You:
We’ve been named a Best Place to Work by the Washington Post.
Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
We offer competitive benefits and learning and development opportunities.
We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
Company Overview: At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities.
As required by Executive Order 14042, Federal contractor employees are required to be fully vaccinated against COVID-19 by December 8, 2021 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination before starting employment with CACI.