CACI International Document Management Analyst - Houston, TX in Houston, Texas
What You'll Get to Do:
Performs moderately complex document management or litigation support tasks, including, for example, detailed review and analysis of project materials in a broad range of subject matters such as financial records or health care materials; detailed indexing of project files, drafting procedures for accomplishing support assignments; document acquisition related tasks; screening for privilege documents; conducting database searches; and performing e-Discovery culling. Proofreads and edits deliverable products. Sometimes serves as "team leader" for larger group of Document Management Technicians and clerical support staff.
More About the Role:
Document Management Technician (DMT), shall perform a variety of tasks related to witness management to include, maintain witness files, complete and process travel vouchers, arrange travel and lodging, enter data in relevant computer systems, and other witness management related duties. The DMT shall provide a variety of duties to include, but not limited to the following:
Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Develop quick reference guides and make training recommendations to Victim Witness Staff regarding witness travel management program based upon interaction with witnesses, investigative agencies, and AUSAs.
Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement
Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Maintain centralized database of all Fact Witness Vouchers submitted through FAST for the entire district. Revise, modify, and correct previous submissions as requested by FAST personnel in order to expedite reimbursement process. Ensures the US Marshal Service has an updated listing of approved signature authorities for the Fact Witness travel program.
Gather required documentation/invoices for credit card purchases for Fact Witness Travel. Identify accounting charges/errors on actual invoices for dispute. Make recommendations for hotels and local transportation services based upon witness accounts and invoicing. Reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, court security, U.S. Marshals Service and investigative agencies regarding specific witness issues (i.e. international law enforcement attendance, medically restricted witnesses, special issues/circumstances involving witnesses). Also communicates with Probation, Pretrial, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
You’ll Bring These Qualifications:
Requires one year of experience on major litigation support/document management project or an Undergraduate degree. Must have excellent writing skills and oral communication capabilities. Additional qualifications are below:
Ability to provide word processing and data entry/retrieval
Ability to review and analyze data and information from multiple sources
Ability to establish case/project files
Ability to enter and retrieve data from databases
Ability to prepare and format management reports
Ability to manipulate, transfer, compute and print information
Ability to prepare and correct reports and correspondence using word processing software
Answer inquiries regarding case-related information as maintained in the database
Answer inquiries regarding case-related status
Obtain additional information from other agencies/organizations
Maintain internal status information on the disposition of designated information, files, and assets
Assure information is accurate and perform analytical computations necessary to process data
Provide administrative information and assistance concerning case or file to other agencies or organizations
What We Can Offer You:
We’ve been named a Best Place to Work by the Washington Post.
Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
We offer competitive benefits and learning and development opportunities.
We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
CACI employs a diverse range of talent to create an environment that fuels innovation and fosters continuous improvement and success. At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is proud to provide dynamic careers for employees worldwide. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.