CACI International Receptionist / Administrative Assistant in Rochester, New York
- Perform Receptionist and general administrative duties for the United States Attorney’s Office (“USAO”).
Performs receptionist duties at the front desk. Receives visitors and telephone callers. Determines which calls and visitors should be referred to office staff, and the urgency of said calls and visitors. Process visitors according to current visitor management protocols. Retrieves and distributes voicemail messages left on the main office number voicemail.
Responds to inquiries, providing general information regarding office programs. Advises caller or visitor to contact the appropriate Federal, State or local agencies concerning matters outside the USAO’s purview and furnishes the needed address or telephone number when available.
Receives, reviews, and distributes incoming mail, including service of process. Checks mail and annotates accordingly (i.e. date stamp, attorney assigned, case number, etc.). Ensures mail received from other agencies is appropriately screened and distributed. Immediately notifies appropriate staff member when material is received via special shipment (i.e. Federal Express, UPS, etc.) or facsimile transmission and places in appropriate internal mailbox. Processes outgoing mail as required. Receives deliveries, and route to the appropriate person. Inspect incoming shipments to verify contents and quality.
Supports the U.S. Attorney's staff by providing a variety of administrative support services including basic litigation support, e.g., bates-stamping, copying, producing CD/DVD duplications, etc. The work requires a specialized knowledge of the processes, procedures, and practices of administrative activities in conjunction with knowledge of clerical and administrative office skills and an ability to apply these skills to increase the effectiveness of assignments.
Open/close cases in CaseView, print and assemble new case files. Assists legal assistants with electronic case filings and docketing.
Performs other related duties as assigned.
Proficient in Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook)
Ability to use, understand, and maintain directories, office personnel lists, and other guides and references to provide a variety of information on the office and to refer questions to other offices.
Ability to meet and interact with people in a professional, courteous, and tactful manner.
Ability to operate a multi-line telephone with voicemail system.
Ability to operate a computer terminal or personal computer.
Ability to operate automated document processing equipment such as photocopiers, printers, fax machines, scanners, binding machines, and label makers.
High school diploma or GED required with at least 2 years of experience in reception and clerical support.
What We Can Offer You:
We’ve been named a Best Place to Work by the Washington Post.
Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
We offer competitive benefits and learning and development opportunities.
We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
CACI employs a diverse range of talent to create an environment that fuels innovation and fosters continuous improvement and success. At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is proud to provide dynamic careers for employees worldwide. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.