CACI International Document Management Analyst-Springfield, IL in Springfield, Illinois
What You’ll Get to Do:
Document Management Analyst
Responsibilities/Duties. Provide witness management assistance prior to, during, and after trial. Typical assignments
include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses and victims seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses and victims concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness and victims. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses and victims.
Confer with AUSA concerning fact witness and victim appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to appearance of fact witnesses and victims, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness and
victim travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival and escort or provide directions to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Assists the Victim-Witness Staff to enter and update victim data in the Victim Notification System (VNS).
Assists the Victim-Witness Staff with mailing of victim-witness notification letters and information regarding the mandatory reporting provisions of the Crime Control Act of 1990. Ensures victims and witnesses are kept informed of developments throughout the case.
Perform general office procedures pertaining to fact witness management and assist the Victim- Witness Coordinator with some victim management, including, but not limited to: establish and maintain a variety of fact witness and victim files, documents and databases; assemble documents and other information for fact witness and victim file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness and victim appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness and victim management related duties as required/assigned.
Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.
Requires one year of experience on major litigation support/document management project or an Undergraduate degree. Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology. Must have excellent writing skills and oral communication capabilities.
• Good communication skills, interpersonal communications and dealing with people
• Knowledge of legal terminology
• Knowledge of litigation and court proceedings
• Provide word processing and data entry/retrieval
• Ability to review and analyze data and information from multiple sources
• Ability to establish case/project files
• Ability to enter and retrieve data from databases
• Ability to prepare and format management reports
• Ability to manipulate, transfer, compute and print information
• Ability to prepare and correct reports and correspondence using word processing software
• Schedule appointments
• Answer inquiries regarding case-related information as maintained in the database
• Answer inquiries regarding case-related status
• Obtain additional information from other agencies/organizations
• Maintain internal status information on the disposition of designated information, files, and assets
• Assure information is accurate and perform analytical computations necessary to process data
• Provide administrative information and assistance concerning case or file to other agencies or organizations
What We Can Offer You:
We’ve been named a Best Place to Work by the Washington Post.
Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
We offer competitive benefits and learning and development opportunities.
We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
CACI employs a diverse range of talent to create an environment that fuels innovation and fosters continuous improvement and success. At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is proud to provide dynamic careers for employees worldwide. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.